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Executive Assistant, AWS HR

Executive Assistant, AWS HR

Job ID 
Posted Date 
Amazon Web Services, Inc.
Position Category 
Administrative Support
Recruiting Team 

Job Description

Amazon Web Services (AWS) is seeking an exceptionally talented, customer service obsessed, resourceful and self-motivated Executive Assistant to support the Director of HR for AWS and the Director, AWS HR Operations.

This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment. The right candidate will have a strong sense of ownership and bias for action, be customer-service oriented and have the ability to meet tight deadlines. Having great organization skills and the ability to switch gears at a moment’s notice will ensure success. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative.

Responsibilities (including but not limited to):
  • Management of complex calendar and scheduling requirements.
  • Tracking and helping drive completion of key deliverables and follow up on outstanding items.
  • Schedule cost effective air/hotel/ground transportation.
  • Create detailed travel itineraries (including smooth transitions between time zones).
  • Complete and file expense reports; utilizing both domestic and international currencies.
  • Drive team activities (including staff meeting agendas and notes, org-wide meetings, social outings, supply ordering, and other key logistics).
  • Identify and coordinate most productive and cost effective method for meetings including in person, on-site, off-site, audio conferences (international, stateside and local) and video conferences.
  • Close collaboration with departmental EA peers.
  • Responsible for space planning activities within the team.
  • Ability to work independently with minimal direction.
  • Project/program management: Support annual operational planning process, business planning, and performance review cycles
  • Serve as a business partner ensuring strategic, proactive and thoughtful support of the business cycle.
Amazon is an Equal Opportunity-Affirmative Action Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation.

Basic Qualifications

Basic Qualifications
  • 5+ years executive administrative experience in a fast-paced environment.
  • Proficiency with Microsoft Outlook, Word and Excel

Preferred Qualifications

Preferred Qualifications
  • Strong ownership, communication and partnering skills.
  • Ability to work in an ambiguous environment; self-motivated.
  • Ability to complete a high volume of tasks with minimal direction.
  • Bachelor’s degree.